Role:
To provide cost effective Project Management support services for Operational and Asset Integrity Management System (O-AIMS) and Inspection, Repair and Maintenance (IRM) type projects in compliance with industry best practice, company policy and corporate management systems.
Reporting to:
Project Manager
Location:
Aberdeen
Academic Competencies:
BSc or BA in engineering, financial or business related discipline.
Competency in standard Microsoft applications (e.g. Outlook, Word, Excel, PowerPoint, Project and Visio).
Experience Competencies:
• Previous experience in the oil and gas industry with a proven track record in supporting teh management of engineering projects
• Good management skills with high level of analytical and numeracy ability
• Experience of financial control of projects and strong commercial awareness
• Knowledge of critical path programme analysis and sound problem solving aptitude
• Ability to identify, develop and implement work process improvements
• Results driven and used to working to strict timescales
• Flexible approach with ability to respond successfully to changing demands and conditions
• Ability to communicate effectively at most levels within EM&I, Client and Vendor organisations on a wide variety of project related issues
• Management of human and equipment resources ensuring deliverables are completed within committed deadlines
• Effective communication and sharing of best practice across project teams
• Excellent oral and written communication skills
• Strong team building, motivation and leadership skills
• Ability to work independently and proactively but also as part of a team
Personal Attributes:
Refer HJA profile
Responsibilities:
Technical
• Assisting with the development and preparation of work packs and supporting documentation
• Assisting with the review of DPRs and addressing any issues arising
• Assisting with the review of inspection reports and making recommendation to the Project Manager
• Assisting with pre and post mobilisation briefings of Site Based Personnel
• Preparing O-AIMS type deliverables as required
Project Management
• Ensuring compliance with company and client Health, Safety and Environment Policies
• Planning, control and implementation of projects in accordance with EM&I Project Management Systems and checklists
• Ensuring projects meet commercial requirements
• Prioritising work load using effective management skills
• Assisting with the production and update of project plans
• Attending internal and Client progress meetings to monitor and review project deliverables
• Preparing Weekly Progress Action Plans and assisting with Monthly Progress Reports
• Assisting with the analysis and resolution of technical issues and risks in line with the Project Risk Register
• Administering the relevant project database within the EM&I Project Control System
• Assisting with the continuous improvement and application of the Project Management System
• Managing project branding in line with corporate standards and operating centre budget
• Assisting with site audits inline with corporate objectives
Business Development Support and Client Interaction
• Assisting with the preparation of bids, tender, proposals, CTRs and supporting documents
• Maintaining regular and effective communications with Clients to develop Client / Contractor relationships in order to optimise business opportunities
• Conducting regular Client satisfaction surveys using feedback systems such as F-PAL
Commercial, Finance and Administration
• Learning contractual terms and conditions
• Following invoicing process and supporting the Project Administrator in collation of invoice back-up and generation of invoices
• Supporting Project Manager to ensure timely and efficient financial performance of project
Supervision
• Assigning tasks and supervising Site Based Personnel and Project Administrator
• Assisting with appraisals and setting KPIs for Site Based Personnel and Project Administrator
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